Office Manager

About Us

We are a fast-growing data, technology and business consulting company working with Czech and international clients. We help organizations succeed through smart use of data, technology and analytics. We are building a lean, professional organization designed for sustainable growth and future exit.

The Role

As an Office Manager / Operations, you will be a key backbone of our day-to-day operations. Your mission is to ensure that operational and administrative processes run smoothly, clearly and with defined rules.

This is an operational coordination role, not a decision-making or HR position.

You will work closely with the CEO, People & Engagement Partner, Heads of Unit, external accounting and (temporarily) a fractional CFO.

Key Responsibilities

Office & Facilities Operations

• day-to-day office operations
• communication with building management and suppliers
• office supplies, refreshments and visitors
• logistics for internal meetings, workshops and company events

Administration & Internal Coordination

• administration of vacations and absences (email-based)
• onboarding and offboarding coordination (documents, access, logistics)
• maintaining basic administrative records
• operational support for company leadership (not personal assistance)

Petty Cash & Incoming Invoices (Current Lean Model)

• administration of company petty cash
• administration of employee expense reimbursements (currently physical, with documented control)
• formal check of receipts and supporting documents
• routing expenses for approval according to defined limits

Incoming invoices

• single entry point for supplier and contractor invoices
• formal completeness check (amount, VAT, due date)
• routing to responsible cost owners for business confirmation
• sending approved invoices to external accounting for booking and payment

Standardised Documents (NDAs, Contracts)

• working with approved standard templates (NDAs, framework contracts, etc.)
• coordination of internal distribution of documents
• ensuring correct circulation, signatures and archiving

Hiring Support – Administrative Only

• posting job ads
• candidate communication
• interview scheduling
• maintaining hiring pipeline overview

Profile We Are Looking For

• highly organized, reliable and structured personality
• strong attention to detail
• ability to work with systems and administrative processes
• calm, service-oriented mindset
• ability to follow processes and escalate exceptions
• English level B2+

Experience from a scale-up or smaller professional company is an advantage.

What We Offer

• flexible working hours
• 0.6–0.8 FTE workload
• partial home office
• professional yet friendly environment
• office in central Prague
• long-term, stable cooperation
• competitive compensation and standard employee benefits

Why This Role Matters

This role:

• protects CEO & management focus
• supports people quality
• ensures financial and process discipline
• strengthens audit and exit readiness

Our office culture is casual and social, with an emphasis on education and innovation. We have the freedom to try new ideas, experiment and are expected to be constantly learning and growing.

Read more about us and our approach here.